Executive Assistant, SVP Finance & CFO

Vancouver, BC

8 - 10 years experience  •  Business Services

Salary depends on experience
Posted on 09/06/17
Vancouver, BC
8 - 10 years experience
Business Services
Salary depends on experience
Posted on 09/06/17

The Executive Assistant, Finance is responsible for providing administrative assistance to the SVP, Finance & CFO and the Tax department in the execution of their duties.

Position Responsibilities

  • Providing general daily administrative support to the SVP, Finance & CFO. This includes managing the calendar and appointments; drafting correspondence; photocopying; couriering; and sorting mail.

  • Providing administrative support to the Vice President and Manager,Global Taxation, as needed.

  • Ensuring the SVP, Finance & CFO is well prepared in advance of Board meetings, Audit Committee meetings, Management meetings and investor trips.Organize materials and manage action items.

  • Compiling and reproducing meeting materials.

  • Assisting with the preparation and monitoring of the departmental budget.

  • Supporting the SVP, Finance & CFO in executing financial strategies.

  • Exercising judgement in responding to general inquires while preserving confidentiality.

  • Organizing Global Finance department events as required including communication sessions, team building and one to one lunches as well as otherinternal and external events.

  • Arranging accurate, cost effective and timely travel arrangements.Seamlessly prepare travel folders, organize visas, book flights, hotels, transportation and meeting agendas.

  • Ensuring effective communication channels are in place between CFO and internal teams and individuals.

  • Proactively improving processes in everyday workflow

  • Maintaining monthly vacation spread sheets and completing monthly expenses.

  • Mentoring, supporting and providing back-up to Finance, Treasury and Investor Relations assistants.

  • Works closely with the Executive Office providing cover and support to CEO Executive Assistant when required.

Position Qualifications

  • 8+ years’ experience in a similar role.

  • Previous experience in Finance and exposure to financialreports and board reporting preferred.

  • Previous experience working in a public company an asset.

  • Advanced knowledge of MicrosoftOffice Suite, Online Content Management systems, Sharepoint, Skype for Business, and Video-Conferencing.

  • Excellent administrative skills (planning, organizing and coordinating, travel, meetings and events).

  • Ability to manage confidential issues with tact and diplomacy.

  • Excellent interpersonal and communication skills (oral and written).

  • Ability to meet competing deadlines and challenging timelines.

  • Conceptual skills to analyze situations and problems to find viable, timely solutions.

  • Close attention to detail and accuracy.

  • Able to work in a team environment as well as having the ability to work independently.

  • Highly motivated and flexible with sense of humor and balanced perspective.

  • The EA must be a team player and must be pro-active and take initiative with respect to creating new systems or amending existing systems to improve overall efficiency of the Department. The role is also expected to contribute to the overall Vancouver office and will be asked to assist from time to time in this regard, including filling in for reception on occasion.

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