Executive Assistant

Global Channel Management  •  San Diego, CA

11 - 15 years experience  •  Business Intelligence

$40K - $50K
Posted on 09/07/17 by Ella Francis Lee
Global Channel Management
San Diego, CA
11 - 15 years experience
Business Intelligence
$40K - $50K
Posted on 09/07/17 Ella Francis Lee

12months

Executive Assistant needs 10-15years' experience in similar positions. Adept at dealing with customers and their key personnel. 

Executive Assistant  requires:

  • Associates Degree or BS in Business/Marketingdegree or related course subjects preferred
  • Highly proficient in Microsoft Office Suite and Apple/MAC environment

  • Extensive working knowledge and high proficiency with Microsoft Office Suite of products: PowerPoint, Excel, Word, and Outlook •
  • Excellent written, verbal and interpersonal communication skills; strong editing and grammar skills. Proven ability to communicate clearly and concisely. 

Preferred Requirements:

  • Experience supporting senior level executives 
  • Previous experience in the technology industry 
  • Experience working with a multi-national company 

Essential Functions 

  •  Ability to type
  • Ability to look at a computer monitor for extended periods of time
  • Ability to sit for at least 8 hours/mostly sedentary work
  • Ability to push/pull/drag up to 25 lbs • Occasional reaching, stooping, bending, kneeling, crouching • Ability to see clearly at 20 inches or less 

Executive Assistant duties:

  • Maintain senior management calendars, schedule appointments and conference calls. 
  • Prepare itineraries, make travel arrangements, manage changes and adjustments with calendars.
  • Support special projects and reporting as requested.
  • Positively represent company through proper phone etiquette, and efficiently routing and screening messages. Interacting with other administrative contacts at clients, internally and with vendors. • Effectively prepare and edit presentation materials, using templates, layouts and formatting to create reusable content. •
  • Assist with preparation of meetings - booking conference rooms, schedulingconference calls, catering, etc. •
  • Compose and prepare correspondences including letters and email; editing and grammar review as needed. •
  • Handle confidential information with the utmost discretion. •
  • Intimately know internal office functions such as, but not limited to, use of I-Expense, GetThere Travel, PeopleSoft, HR forms, purchase orders, purchasing card
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