Executive Assistant

Rose International Inc  •  Plano, TX

5 - 7 years experience  •  IT Consulting/Services

Posted on 09/07/17 by Gagan Kapoor
Rose International Inc
Plano, TX
5 - 7 years experience
IT Consulting/Services
Posted on 09/07/17 Gagan Kapoor

Position Title: Executive Assistant

Position Number: 263329

Location: Plano, TX

Desired Skill Set:

Japanese, MS Excel, Scheduling

Position Description:

U.S. Citizens and those authorized to work in the U.S. are encouraged to apply. We are unable to sponsor or consider Corp 2 Corp candidates.

TITLE: Executive Assistant
END DATE: 12 months + 

Facilitates the flow of information/documentation and processes assigned work promptly and accurately to meet the needs of internal and external customers. Provides executive level administrative support to the Treasurer, TFSIC, Client Japan Staff to ensure maximum productivity and effectiveness. 
Essential Job Functions / Accountabilities
• Provides day to day executive level administrative support that includes multiple interactions with Client, AR, Client and Client including but not limited to planning and coordinating global interactions while managing the complexity of multiple time zones
• Communicates and coordinates meetings with diverse Japanese Financial Institutions who offer proposals of Funding opportunities for Client and AR SFCs such as BTB and TCCI.
• Anticipates internal and external customer needs while managing multiple support areas 
• Supports responsible executive and department staff with highly confidential matters
• Prepares written communications and presentations in both, Japanese and English, to internal and external customers, auditors, stakeholders and team members
The following functions/accountabilities are essential for all jobs:
• Work collaboratively with team members
• Meet regular performance expectations
• Ability to maintain regular and predictable attendance to support team and business objectives.
• Capability to work flexible hours, which may include day, evening and weekend hours, and mandatory overtime as necessary when coordinating multiple time zones.
• Ability to be at work on time, to return from breaks and lunch periods on time and to leave the work area after the end of their scheduled workday (applicable to jobs subject to attendance policy)
Other related functions/accountabilities may be assigned, but are not essential
Additional Job Functions
• Servers as communication hub for Japan Staff
• Supports high level visits from other Client Executives traveling from Japan 
• Ability to network at a global level 
• Prioritizes projects and meets all required timeliness 
Working Relationships and Decision Expectations
Nature/Purpose of Contact with Others (not including direct/indirect reports or supervisor): 
• Works directly with executives and EAs from diverse areas of Client to coordinate meetings, travel arrangements, country visits, etc.
• Communicates and coordinates meetings with diverse Japanese Financial Institutions who offer proposals of Funding opportunities for Client and AR SFCs such as BTB and TCCI.
Team Activity: 
• This position interacts with over 100 internal and external members from global teams within Client and TMNA. Specifically those that involve Japan Staff as this position serves as the main contact and communication source.
Project Management: 
• Leads all aspects of planning coordination of visits for Japan executives to Client as well as Client Japan Staff traveling globally. This includes visitors from TMC traveling to the US who require coordination of multiple meetings across affiliates including and not limited to Client and TMNA.
Budget Accountability:
• Accountable for assigned budget required for planning and coordinating activities.

Must Haves:
• High School Diploma
• 5-10 years of relevant work experience
• Ability to professionally communicate both, verbally and written in English and Japanese languages
• Global company experience
• MUST be flexible in hours, heavy night shifts due to time zone
• Ability to handle confidential/sensitive information
• Strong scheduling skills/know how
• Strong verbal and interpersonal skills to deal with a variety of levels across the organization
• Strong attention to detail
• Ability to multi task and prioritize tasks
• Excel, Word, PowerPoint, Outlook proficiency

Preferred/ Nice-to-haves:
• BA or BS degree
• 10+ years of relevant work experience
• Financial services industry experience

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Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, arrest and conviction records, or any other characteristic protected by law. Positions located in San Francisco, California will be administered in accordance with the Fair Chance Ordinance.

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