Executive Assistant

Confidential Company  •  Greenwood, IN

5 - 7 years experience  •  IT Consulting/Services

$100K
Posted on 10/05/17 by Cynet Sytems
Greenwood, IN
5 - 7 years experience
IT Consulting/Services
$100K
Posted on 10/05/17 by Cynet Sytems

We are looking for Executive Assistant for our client in Greenwood, IN

Job Title: Executive Assistant

Job Location: Greenwood, IN

Job Type: Contract – 12 Months / Contract to Hire / Direct Hire

Job Description:

Responsible for providing administrative support to a senior level leader or to an organizational function within the company.

Key Accountabilities:

  • Coordinate, compile & edit reports and/or presentations and meetings with senior leadership and/or board members inside and outside the company.
  • Generates and maintains highly confidential files, records, and reports.
  • (20%) Maintain calendars, schedule appointments and meetings.
  • Coordinate travel arrangements, reconcile and maintain expense records and statements handles; invoices and disbursement processing for leadership and direct reports.
  • Handle telephone requests and responds to inquiries.
  • (20%) Prepare reports which may include basic research, preliminary recommendations and suggested conclusions; work with Director to finalize and formalize reports.
  • Creates and maintains tracking logs, monthly status reports, etc.
  • Researches, prepares, compiles and extracts information and supporting data in preparation for meetings, projects and reports.
  • Prepares agendas. (20%) Provide logistical and planning support for functional meetings, workshops, monthly calls, department meetings and other various group meeting needs. Prepare agenda and meeting materials and compiles outputs and reports.
  • May also coordinate related travel information; dining information.
  • Participate on-site for applicable meetings. (20%) Apply functional and business knowledge to compose internal communications (articles, intranet postings, emails) as well as other external correspondence from rough notes. Handles telephone requests and responds to inquiries.
  • Manage, coordinate and provide guidance on writing and posting policies, strategies and practices documents on the company intranet.
  • (BOP only) (10%) Use advanced specialty software applications to create and maintain support tools which may include intranet pages, hyperlinks to reference documents, surveys, report summaries, PowerPoint presentations, training materials and various forms.
  • (10%) Executive Assistant duties specific to ITS include: Coordinate year-round ITS Events and Rewards & Recognition programs including, but not limited to Holiday-related activities or events, assuring timely processing of recognition paperwork etc.
  • (10%) Participate in the development of ITS learning development opportunities, employee surveys, focus groups and internal communications, coordination of activities related to annual evaluations, surveys and other initiatives. (10%)

Education:

  • High School Degree or GED and administrative training required. An Associate's Degree in business, related field or equivalent experiencepreferred.

Skills:

  • Knowledge: Broad knowledge of company operations, policies and procedures. Knowledge of advanced secretarial procedures and executive protocol.
  • Experience: 5 to 7years of secretarial experience with specific experiencesupporting the senior leadership and teams.
  • Travel Requirements: occasional travel to support workshops and functional meetings (BOP only) Key Interfaces/ Relationships: President and CEO Executive Management Team and their Executive Assistants All Business Center Functional Departments Finance Directors and their Executive Assistants
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